Okay, folks, I've got a public meeting coming up next week where we are going to be presenting the results of a citizens committee that worked on some policy guidelines. They've spent the past five months putting this thing together and they've finally got a draft- now they're going to be presenting their work. The main point of the meeting is to present the work, get public feedback (which they've gotten all along, though this is the official meeting to do it), and then present everything to the commissioners in a month or so.
Currently, the draft is on the webpage and is available at the Planning Department. I've gotten the paper to write an article that was in the paper this past sunday and there's another one next week. I've got a public service announcement circulating on public radio. There are flyers up around town. I've sent out emails to a boatload of people and have made a few calls. Getting people to show up won't be the problem, I think. What to do when they come is what I'm nervous about!
any thoughts on best practices for presenting documents like this? Comp plans or code rewrites or policy documents or whatever? Power point? Setting up things around the room? Just doing a brief presentation and then sitting back and letting the comments flow?
Any thoughts would be great!