I have been so swamped lately - it seems that by the time I finish one thing, ten more pop up. I can multi-task fine, but have trouble prioritizing. I have a few things sitting on my desk that I have to do, but keep putting off because there hasn't been much pressure to do them. Thing is they really need to get done.
I use the task list in outlooks, so I get reminders for the the most pressing things for the day. The three biggest culprits for my time are email, phone, and visitors.
When I get an email - I respond right away. First of all, I'm sitting here at my computer and see that I have mail. It pains me to not look at it! Plus, I tend to forget about my emails if I don't respond right away.
Phone - I always just answer it, and return any voice mails by the end of the day. It's quicker for me to answer questions real quick than wait and do them later.
I do have foot traffic to my office (at least 5 a day that just show up without an appt). I usually just see them and spend the time to get them taken care of. Rarely, if my schedule is real tight, I will tell the secretary that they have to come back or make an appointment.
Any suggestions? How does everyone else manage their time and priorities?