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Thread: Staff reports and media

  1. #1
    OH....IO Hink's avatar
    Jan 2005
    Hang on Sloopy...land

    Staff reports and media

    I have been using photographs and examples as attachments more and more with staff reports. Does anyone put photos, tables, etc. into the actual staff report document?

    I have usually just referenced the attachments, but it is getting old fast, and I end up having numerous attachments. Is it bad form to just put the photo, table, etc. into the actual report?

    Anyone have issues with this?
    A common mistake people make when trying to design something completely foolproof is to underestimate the ingenuity of complete fools. -Douglas Adams

  2. #2
    Cyburbian btrage's avatar
    May 2005
    Metro Detroit
    I put all sorts of things in my staff reports. I prefer it that way, as opposed to attachments.

    However, for certain images, photos, etc. I will include them as attachments for quality purposes.
    "I'm very important. I have many leather-bound books and my apartment smells of rich mahogany"

  3. #3
    moderator in moderation Suburb Repairman's avatar
    Jun 2003
    at the neighboring pub
    I've gone to integrating tables, graphics, photos, etc. into the report rather than as attachments. I find the reports flow a little better and I get fewer questions. My Commissioners seem to prefer it, as it avoids them having to flip back to the attachments constantly in the course of reading the report. It also avoids accidentally leaving out an attachment or misnumbering the attachments.

    "Oh, that is all well and good, but, voice or no voice, the people can always be brought to the bidding of the leaders. That is easy. All you have to do is tell them they are being attacked and denounce the pacifists for lack of patriotism and exposing the country to danger. It works the same way in any country."

    - Herman Göring at the Nuremburg trials (thoughts on democracy)

  4. #4
    Cyburbian Raf's avatar
    Feb 2007
    Playing at a movie theater near you
    It depends. As Btrage says, I put all types of things in staff reports. I also have "exhibits" at the end of a staff report. Typically these are elevations and floor plans. I typically use a "blow-up" section of the floor plan or elevation that i am highlighting in the staff report as an example.

    Again, I typically reserve attachments for things that can stand on their own like a map, elevation, or site plan. The rest just go in the staff report to break up the blank facade of reading planning garbage.
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  5. #5
    Forums Administrator & Gallery Moderator NHPlanner's avatar
    Apr 1996
    New Hampshire
    Our Board meetings are paperless, so I create pdf portfolios for the Board members, so that they can move from document to document (including plans) electronically. All of the files are in a column to the left, and members click on the file they want, and it displays in the main window.

    Has been working very well for the past 5 years.


    "Growth is inevitable and desirable, but destruction of community character is not. The question is not whether your part of the world is going to change. The question is how." -- Edward T. McMahon, The Conservation Fund

  6. #6
    Cyburbian Tide's avatar
    Oct 2005
    As a planning director I used to put together power point presentations for the council meetings based on the staff reports. We then started putting the display up on a screen so the public could see what was being discussed.

    Here is an example of what Charleston County, SC does. They present a ton of information for rezonings but you can get some ideas from this.



  7. #7
    We do the same as Tide, for about 8-10 years now, been working fine...........One board I send email with staff reports, and the other board hard copies.........

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