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Thread: Google apps as primary email, calendar, etc.

  1. #1
    OH....IO Hink's avatar
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    Google apps as primary email, calendar, etc.

    Has anyone migrated over to Google to serve as their primary email and calendar client? With the added bonus of Google Apps, we are considering such a move. The cost is fairly low ($50/person/yr) and it gets a large chunk of email off our servers.

    Anyone done this and liked it? Hated it?
    A common mistake people make when trying to design something completely foolproof is to underestimate the ingenuity of complete fools. -Douglas Adams

  2. #2
    Cyburbian Brocktoon's avatar
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    Quote Originally posted by Hink_Planner View post
    Has anyone migrated over to Google to serve as their primary email and calendar client? With the added bonus of Google Apps, we are considering such a move. The cost is fairly low ($50/person/yr) and it gets a large chunk of email off our servers.

    Anyone done this and liked it? Hated it?
    I think the City of Los Angeles and State of Wyoming both did this but I can say for certain. A small business owner I know did it and loved the results. He owns a restaurant does his staff scheduling off of the calendar.
    "If you don't like change, you're going to like irrelevance even less" General Eric Shinseki

  3. #3
    Cyburbian UrbaneSprawler's avatar
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    Larimer County, Colorado where Fort Collins is located has done this. You can google Larimer County google apps for information on this. I don't have any first hand knowledge of how people like/dislike it.

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    Cyburbian ThePinkPlanner's avatar
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    No but I am interested in following this. I'm a big fan of the google services and applications.

  5. #5
    Cyburbian DetroitPlanner's avatar
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    Occasionally the IT department sends out an e-mail to remind us about how much spam they block. Would moving to this app increase the amount of "Refinance YOUR HOME NOW!!" e-mails? Would not all the e-mail wind up on the server anyway? How would FOIA work in these instances?
    We hope for better things; it will arise from the ashes - Fr Gabriel Richard 1805

  6. #6
    OH....IO Hink's avatar
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    Quote Originally posted by DetroitPlanner View post
    Occasionally the IT department sends out an e-mail to remind us about how much spam they block. Would moving to this app increase the amount of "Refinance YOUR HOME NOW!!" e-mails? Would not all the e-mail wind up on the server anyway? How would FOIA work in these instances?
    You would just be using google servers in most cases. Not any new email address or anything else. Google also has an admin function, so you could put Universal filters like your IT guys probably do now.

    No the email would be stored on Google's Cloud. Which keeps the GB upon GB of email attachments, etc. off of our already slow server.

    http://www.google.com/apps/intl/en/government/
    A common mistake people make when trying to design something completely foolproof is to underestimate the ingenuity of complete fools. -Douglas Adams

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    Cyburbian rcgplanner's avatar
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    Our organization went to using Google for our email. We already were using Google for our calendars, and moved our email to Google to give us complete access to our email while outside of the office.

    The search ability of GMail is miles better than Outlook IMO. If you have an Android phone, you can link your GMail and Google Calendar to the phone.

  8. #8
    The county I work for made the move last September. We were using Outlook previously. Google mail has taken some getting used to, but overall it's ok. The biggest thing is that messages are grouped into "conversations" by subject line. If you aren't careful when you hit delete, it will delete the entire conversation instead of single messages. Searching messages seems easier, but you can't sort messages the same way as Outlook. I haven't heard of anyone/departments having major problems.

  9. #9
    Cyburbian
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    On a much smaller scale I recently switched from an Iphone to an Android phone after closing a larger consulting business and opening a one man shop. I had used Outlook for a long time and was very conformtable with it, particularly the email marketing aspects. I also was very happy with my Iphone -- I was on my third Iphone.

    Google is fine but not nearly as fast as Outlook. The Calendar function is good and will do pretty much everything I could do in Outlook just slower and with less flair.

    The upside is with the Google applications and the Android phone talking so seemlessly to one another, it elimates the daily sync hook up I needed to do between the Iphone and my desktop. Also, you can access your email and calendar from any PC with internet access. With Google, I tend to do much more calendering from my phone whereas with the Iphone I tended to use the desktop and then sync up.

    Overall I happy with the exchange, but I do miss some of the Iphone apps like Netflix and several others that haven't made their way to Android yet.

  10. #10
    Cyburbian boiker's avatar
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    Quote Originally posted by smccutchan1 View post
    Overall I happy with the exchange, but I do miss some of the Iphone apps like Netflix and several others that haven't made their way to Android yet.
    Netflix has been on my phone for months (HTC Evo). I was watching a documentary last night on my phone. Netflix was in a big battle with the production studios about security on Android, so they've been slow to release the app to all devices.
    Dude, I'm cheesing so hard right now.

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